Solar Filing Representative

Location: NYC/Remote
Compensation: 50,000 - $75,000
Type: Contract to Full-Time

Job Purpose

As a Solar Filing Representative, the individual will manage various tasks and projects covering all aspects of running a growing company. This role will assist the CEO, and occasionally the Leadership team, to make the best use of their time by providing personal and administrative support in a well-organized and timely manner. To properly execute this role, you should have a detailed understanding of G-Suite, be extremely fast at problem-solving, and preferably have experience as an Executive Assistant or Administrative Assistant.

The individual is also the customer service specialist who will oversee a portfolio of services related to each project. you will be  responsible for following up with AHJs, utility companies, contractors, and Sologistics team members to ensure service deadlines are met. You will also be one of the primary contacts for Client communication and are required to have excellent communication skills, hold a client-facing position for project updates, and take the initiative, and complete jobs under timelines needed in a remote working environment.

The balance between these roles’ responsibilities will vary according to company requirements, with initial expectations of approximately 50/50 allocation. These expectations will be revisited periodically to ensure the best use of capabilities, interests, and needs is satisfied.

Solar Administrator Responsibilities

  • Open, sort, distribute and respond to the incoming postage

  • Read and sort C Suite emails (as necessary)

  • Draft emails and correspondence on behalf of the CEO

  • Prepare reports, memos, invoice letters, minutes, and other documents

  • Answer C Suite’s phones and route calls and take messages

  • File and retrieve corporate records, documents, and reports

  • Stay abreast of insurance policy renewal dates and other important milestones (in collaboration with HR Specialist)

  • Help C Suite prepare for meetings (data research and compilation, calendar reminders, time-management, confirmation calls, etc.)

  • Proofread outbound correspondence

  • Read and analyze incoming memos, submissions, and distribute them as needed

  • Make travel arrangements for Executives as necessary

  • Perform office management duties as necessary (replenishing supplies etc)

  • Provide general administrative support to C Suite and Delivery team

  • Handle basic bookkeeping tasks (petty cash) in coordination with Finance & Accounting Dept.

  • Screen phone calls, inquiries and requests, and resolve them when appropriate

  • Organize and maintain calendars and set appointments

  • Ad hoc tasks that may be assigned by C Suite

Project Coordinator Responsibilities

  • Establish and maintain client relationships as a primary point of contact

  • Schedule, host, and document Client status update meetings

  • Liaise with clients for updates on current projects and request materials or documentation as needed

  • Properly identify new project requirements and oversee service progression within Sologistics’ project management system

  • Provide quality assurance of data entered into Sologistics’ Salesforce environment on the intake of a new project

  • Ensure that new projects are advanced for intake review within the SLA

  • Understand the correspondence process with NYC Authorities Having Jurisdiction (AHJs) to ensure the smooth implementation and inspection of solar projects

  • Identify and resolve internal and external obstacles causing a delay of delivery

  • Handle migration of select documents to the company storage drive upon project completion and/or cancellation

  • Host, schedule, and attend team meetings at least once weekly

  • Ad hoc tasks that the Operations Manager may assign

Skills

  • Ability to take initiative amidst ambiguous environments

  • Capable of collaborating with a team in-person and remotely

  • Extremely detail-oriented

  • Strong verbal communication skills and fluent in English

  • Ability to conduct independent research and demonstrate a willingness to learn

  • Strong work ethic and time management skills to successfully work remotely

  • Flexible and willing to take on multiple tasks in a startup environment

  • Excellent problem-solving skills

  • Strong work ethic and commitment to excellence

Qualifications and Experience

  • At least 2 years of experience within the solar industry, NYC preferred

  • 1 year of experience as a NYC DOB Filing Rep

  • Proven track record of a practical approach to project management

  • Strong knowledge and experience with Google Suite and PDF applications

  • Previous experience with Salesforce CRM preferred

  • Required Education: High school diploma

Reports to

The Solar Filing Representative reports to the Operations Manager

Eligibility

Candidates must be legally authorized to work in the US at the time of application.

Start Date

Ideally, the post holder will commence as soon as possible after the interview process.

Apply

Applicants should submit a CV and contact details of at least one professional reference to careers@sologistics.us, along with any additional details they’d like considered as part of their application.

Sologistics is an Equal Opportunity Employer

Sologistics follows the E-verify process for all new joiners at www.E-Verify.gov.